MTD-ready spreadsheet
Freelancer Invoice Tracker & Chase List
Stop wondering who still owes you money.
Secure checkout by Paddle · instant download · VAT handled for you · 14-day money-back guarantee
Log each invoice once. The tracker marks it Paid, Outstanding or OVERDUE automatically against today's date, counts the days late, and builds your chase list for you.
- Automatic status — no manual updating
- Days-overdue counter, so you know who to chase first
- Dashboard totals: invoiced, received, outstanding, overdue
- Optional VAT column, 200-row log ready for a full year
- Works in Excel, Google Sheets and Numbers
Made by Fableworks HQ. Designed and built by us using spreadsheet tools with AI assistance, and every calculation is human-checked and unit-tested.
Secure checkout by Paddle · instant download · VAT handled for you · 14-day money-back guarantee
A look inside — your chase list, built for you
| Invoice | Client | Due | Status |
|---|---|---|---|
| #0007 | Oakes Ltd | 12 Jun | OVERDUE · 44d |
| #0008 | BrightCo | 03 Aug | Outstanding |
| #0009 | Marsh & Co | 28 May | Paid |
| Outstanding total | £4,850 | ||
Status and days-overdue update automatically against today's date — you never mark a row by hand.
Why buy this when AI is free?
Because a chatbot cannot hold your ledger. You can ask one to do arithmetic on invoices you paste in, once, and then it is gone. This is the running record: log each invoice once and it marks itself Paid, Outstanding or Overdue against today's date, counts the days late, and builds the chase list for you.
That record is now the thing HMRC asks for. Under Making Tax Digital for Income Tax you must create and store digital records of your income and expenses — from 6 April 2026 if your qualifying income was over £50,000, from April 2027 over £30,000, and from April 2028 over £20,000. A chat transcript is not a digital record. A spreadsheet you keep all year is.
Why a spreadsheet, specifically
HMRC does not make you buy accounting software. GOV.UK is explicit that records kept in a spreadsheet are fine, and that a second, small piece of software does the sending: “if you use spreadsheets to record income and expenses, bridging software can connect to them and make your submissions to HMRC”.
Source: GOV.UK — Choose the right software for Making Tax Digital for Income Tax. We keep a free, re-checked list of every recognised bridging product, including the 17 with a free version.
And you do not have to take our word for the arithmetic. The tax logic behind our free calculators is covered by 81 unit tests that run before anything ships — the 2026/27 bands, Class 4 National Insurance, Payments on Account and Section 24. Check our maths for free first, then decide whether the £9 version is worth it to you.
Straight answer on the limits: this is a record-keeping and chasing tool, not HMRC-recognised software, and it does not submit anything to HMRC on your behalf. If you need to send quarterly updates, our free list of recognised software shows which products do that, and which are free.
Questions before you buy
What exactly do I get, and how?
One spreadsheet file, downloaded the instant your payment clears (Paddle also emails you a secure link). It opens in Excel, Google Sheets and Numbers. No account, no subscription and nothing to install.
How does the automatic status work?
You log each invoice once with its due date. The tracker compares that to today's date and marks it Paid, Outstanding or OVERDUE for you, counts the days late, and rolls everything up into a dashboard so you know who to chase first.
Can I edit it, or is it locked?
Nothing is locked or password-protected. Every formula is visible and editable — add columns, change the VAT rate, extend it past the 200 rows it ships with. It's yours to keep.
Does it send the chase emails for me?
No — it's a spreadsheet, so it builds the list and tells you exactly who's overdue and by how long; you send the messages. That keeps it working offline with no logins or connections to your email.
What if it's not right for me?
There's a 14-day money-back guarantee. If it isn't useful, email us within 14 days for a full refund.
Secure checkout by Paddle · instant download · VAT handled for you · 14-day money-back guarantee